Registry Clerk – Office of the Minister: Electricity and Energy

About

Description

As a Registry Clerk in the Office of the Minister of Electricity and Energy, you will be an integral part of the office’s administrative team, ensuring that all documentation is handled with accuracy and efficiency. This role focuses on the management of the registry, which involves organizing and maintaining a comprehensive filing system to support the Minister’s work. You will be responsible for the smooth flow of incoming and outgoing correspondence, ensuring that documents are properly logged and distributed. This position offers a unique opportunity to contribute to the functioning of the Ministry by handling vital documents related to electricity and energy policies and projects, all while gaining valuable experience in governmental processes.

Responsibilities

• Your primary responsibility in this role is to manage the office’s registry, ensuring that all files are properly organized and stored
• You will open, close, and dispose of documents as per government regulations and ensure the easy retrieval of records when needed
• Handling correspondence is a key task, where you will receive, record, and screen submissions before distributing them to the appropriate department or individual
• You will also manage a database of clients and service providers, ensuring all records are accurate and updated
• The role involves regular communication with internal and external stakeholders, and you will be expected to provide follow-up on pending documents
• Operating office machinery such as fax machines and photocopiers is also part of the daily tasks

Qualifications

• To qualify for this position, you must hold a Grade 12/Matric certificate
• No prior experience is required, but a solid understanding of the National Archives Act and Regulations is essential for managing the registry properly
• Basic knowledge of office machines such as photocopiers and fax machines is needed, and you must have strong organizational skills to manage a high volume of documentation
• Excellent communication skills and computer literacy are important, as you will be required to maintain accurate records and interact with various stakeholders
• Problem-solving and decision-making skills, along with the ability to plan and innovate, are critical to success in this role

Application instructions:

• Forward your application to: The Director General, Department of Mineral Resources and Energy, Private Bag X59, Arcadia, 0007. Or Hand delivered to: Trevenna Campus, corner Meintjies and Francis Baard Street, former Schoeman alternatively to Matimba House Building 192 Visagie Street Corner Paul Kruger & Visagie Street Pretoria. Or Submit application through email as a SINGLE scanned document / One PDF attachment to the email addresses specified for each position. (Kindly note that the emailed applications and attachments should not exceed 15mb). Clearly indicate Position and Reference on the Subject line of the email